The key to successfully switching to VoIP is to work with a reliable provider. Choose one that is transparent about costs and offers all the essential features you need. The best VoIP providers provide a variety of endpoints to help your business seamlessly connect with other business tools and software. This allows your team to collaborate and communicate more effectively than ever before.

Lower Costs

There’s always an incentive to upgrade a business phone system if it can save you money. Companies save up to 70% with cloud-based PBX solutions. 

VoIP is more affordable than traditional landlines since it uses digital connections that don’t rely on the same twisted copper wires and exchanges that landlines use. Plus, long-distance and international calls are free with many VoIP service providers.  You can also take your VoIP system on the go and work from anywhere you have an internet connection, including at home or while traveling domestically or internationally. It is the best alternatives to landline since you can access and forward voicemails to your email and make and receive calls on your mobile devices using the same business number. This gives a more professional appearance and improves collaboration with coworkers and clients.

Greater Flexibility

VoIP phone services work over the Internet, meaning they can use your existing office Ethernet wiring to connect your telephones. This will save you a lot of money in terms of upfront costs.

VoIP systems have a much lower bandwidth requirement than traditional landlines, so you should be able to make calls without worrying about the call quality. However, you must ensure your office’s Internet connection is fast and stable enough to handle VoIP. Many VoIP solutions have advanced telecommunications features like call forwarding, voicemail-to-email transcription, auto-dialers, and more. This makes it easier for your staff to be available wherever they are, without missing important phone calls. This also helps them work more efficiently and increase productivity.

Convenience

VoIP digitizes voice communications and can be used on cutting-edge technologies like the latest headsets, smartphones and computer accessories. It also works with existing hardware.

It’s a great solution for businesses that rely on mobile agents who work remotely or on the go. Connecting and communicating with customers from any location with a unified company number and cheaper international calls is easier. VoIP plans are also flexible and scale easily. You can add more lines whenever you need to and remove them when you don’t. That’s a big benefit over traditional landlines requiring you to pay for line rental and long-distance charges monthly. You also don’t need to worry about hefty upfront costs because most providers include the software and maintenance in a flat monthly fee.

Scalability

VoIP offers a flexible internet communications solution that adapts to your company’s needs. Its unified communication features help your team stay connected across multiple applications, including team messaging, third-party apps and CRM. The scalability of VoIP makes it easier for your team to grow. You can easily upgrade your account to accommodate more calls or employees without requiring extra hardware. Your company can also save on long-term costs with a low subscription cost, including taxes, repair and maintenance. A VoIP service works best with a decent internet connection, so your business may need to upgrade its bandwidth before switching. You want a network with a good latency, less than 70ms ping and sufficient jitter to ensure high call quality. Ensure your office’s network meets these requirements by running an internet speed test.

Higher Quality

VoIP services use the Internet to transfer data instead of traditional phone lines. This means that your call quality relies on your internet connection quality. Still, as long as you have a reliable high-speed connection, you should not notice any difference in sound quality from your regular phone. Additionally, VoIP uses encryption to prevent eavesdropping and offers higher levels of security than traditional phones, protecting your business data from hackers. However, this also means that if your internet connection goes down for any reason, your calls will go down too. Considering the advantages of VoIP over traditional landlines, you should seriously consider switching your business’s communications solution to an IP network. This way, you can future-proof your company and prepare it for the ever-changing business communication landscape.